Privacy & Security Policy

Eagles Distributions Group, LLC
Last Updated: August 2025

1. Introduction

Eagles Distributions Group, LLC ("we," "us," "our") respects your privacy and is committed to protecting the personal information you share with us.

This policy explains:

  • What information we collect

  • How we use, share, store, and protect that information

  • Your rights under applicable laws (federal and New York State)

  • How to contact us about privacy/security concerns

By using our services, you agree to the terms of this policy.

2. Scope

This policy applies to:

  • All customers, prospective customers, business partners, vendors, and service users

  • All data collected via website(s), forms, email, phone, logistics operations, etc.

  • All personal and private information collected online or offline

3. Definitions

  • Personal Information: Data that can identify a person (e.g., name, email, address)

  • Private Information (under NY SHIELD Act): Includes SSN, driver’s license, account numbers, biometric data, login credentials, etc.

  • Breach / Security Breach: Unauthorized access/disclosure compromising personal/private data

4. Information We Collect

CategoryExamplesPurposeContact / IdentificationName, company, email, phone, addressResponding to inquiries, order processingBusiness / Order InfoProduct details, budget, specs, logisticsFulfilling orders, providing estimatesPayment & Billing InfoBilling address, payment method, credit card, bank detailsInvoicing, processing paymentsLogin CredentialsUsernames, passwords, authentication dataSecure access to systems or portalsPrivate Info (SHIELD)SSN, ID numbers, biometric data, etc.Only if needed for compliance, shipping, or paymentCommunications PrefsContact preferences, support historyCustomer service, marketing (with consent)Device & Usage DataIP, browser, pages visited, cookies, timestampsWebsite improvements, security, analytics

5. How We Use Your Information

  • To process orders and provide distribution services

  • To send quotes and estimates

  • For billing, accounting, and payment processing

  • To communicate order updates or marketing (if you’ve opted in)

  • To improve website performance, security, and customer support

  • To comply with legal obligations (customs, anti-fraud, etc.)

  • To detect and respond to fraud, misuse, or security threats

6. Sharing & Disclosure

We do not sell your personal/private information. We may share it:

  • With service providers (e.g., shipping, payment processors)

  • For legal compliance (e.g., courts, law enforcement)

  • With customs/export authorities if required

  • During a business transfer (e.g., acquisition or merger)

7. Data Security & Safeguards

We follow safeguards under the NY SHIELD Act and federal law:

Administrative Safeguards:

  • Data security roles assigned

  • Risk assessments conducted

  • Employee training

  • Vendor review and oversight

Technical Safeguards:

  • Encryption (data at rest/in transit)

  • Secure access controls

  • Intrusion detection and vulnerability scans

  • Secure backups and disaster recovery

Physical Safeguards:

  • Secure office and record storage

  • Controlled access to sensitive documents

  • Secure disposal of unneeded records

8. Data Retention

  • Data retained only as long as necessary for business/legal purposes

  • Afterward, data is securely disposed of or anonymized

9. Data Breach Notification

If a breach occurs:

  • We will promptly investigate and assess

  • Notify affected individuals without unreasonable delay

  • Follow SHIELD Act requirements

  • Notify NY State regulators if required

  • Document breach and mitigation steps

10. Your Rights

Depending on your jurisdiction (e.g., New York), you may have:

  • Right to access your information

  • Right to correct inaccuracies

  • Right to delete or anonymize data (with some limitations)

  • Right to opt out of marketing

  • SHIELD protections for NY residents

To exercise your rights, contact us. Verification may be required.

11. Children’s Privacy

  • Not intended for children under 13

  • We do not knowingly collect data from minors without parental consent (per COPPA)

12. International Data Transfers

  • If data is transferred abroad (e.g., for shipping or cloud services), we ensure safeguards (e.g., contracts, security standards)

13. Changes to This Policy

  • We may update this policy as needed

  • Material changes will be posted on our website and communicated as appropriate

  • Last updated date reflects the most recent version

14. Contact Us

Eagles Distributions Group, LLC
Address: 446 East Meadow Ave, Unit 54, East Meadow, NY 11554
Email: eaglesdistributions@gmail.com

15. Legal Disclosures & Jurisdiction

  • Governed by New York State law and applicable federal laws

  • Legal disputes will be handled in New York courts

Acknowledgment

By interacting with our website or submitting information, you acknowledge and consent to this policy.